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In these first days of 2022 you may have problems in the search function of your Outlook. For example, you might want to search for emails from a certain contact and only get emails received before 2022.
The problem is caused by a Windows update affecting the Windows search function. The update is KB5008212. Then check for Windows updates to see if you have this update installed.
To date (12th January 2022) Microsoft has not yet released an update that fixes the problem.
If you’re in serious trouble and don’t want to wait, Microsoft has released a workaround that disables the “Windows Desktop Search” which is the source of the problem for Outlook. It is an operation to be performed on the registry. At this link you will find the official Microsoft statement and the instructions for the workaround: Outlook Search not showing recent emails after Windows update KB5008212
When replying to an email with Outlook it may happen that you write the text using a different font than the one you normally use. For example it could be different in type and size (smaller!). The problem is that Outlook uses the font used by the sender in response.
To force the email to always use the same font you have to go to File – Options. In the configuration mask that appears, select the “Mail” block on the left, click on the “Decorative elements and fonts” button and set the desired fonts.
A colleague of yours shared a folder with you through OneDrive; you can see this folder through the web portal but you also want to see it in the local list of your OneDrive folders.
You use Outlook and send emails with attachments. A recipient of an email tells you that he cannot read the attachment: instead of the attachment there is a file named winmail.dat that he cannot open. The recipient of your email is probably not using Outlook but another email client. It is interesting that if you send an email to another recipient who uses the same email client as the first, same version, he can see and read the attachment correctly.
The first consideration is that the problem “is in you” and not your mail recipients. You need to fix the problem on your Outlook.
For the first solution you will find hundreds of articles on the internet, we report it here for completeness. You need to set Outlook to send emails in HTML format. In Outlook:
File -> Options
Select “Mail” on the left. You have to make 2 variations.
Restart Outlook
Outlook from several versions already has these default settings, so you didn’t need to make these changes. In fact, if that were the problem, it would not explain how some of your recipients are successfully receiving attachments. You haven’t solved the problem.
If you have correctly configured Outlook as above, here is the definitive solution. The problem is in the auto-completion of the email address. The recipients of your emails who have this problem are surely in memory in the Outlook auto-completion. Auto-completion is that function that is activated while you write the email address in a new email: while you type the recipient’s address, a drop-down menu appears showing the last used addresses. If you use the proposed address, your recipient will receive the winmail.dat file.
If, on the other hand, you write the email address without selecting the address proposed by the auto-completion, your recipient will receive the right attachment.
Let’s recap. The winmail.dat problem affects only some of your recipients; they are recipients who do not use Outlook and have the e-mail address stored in the Outlook memory which appears with auto-completion.
Documents
Here are the steps required in sequence to migrate an IMAP domain to Exchange Online.
example of csv
EmailAddress,UserName,Password terrya@contoso.edu,contoso\terry.adams,1091990 annb@contoso.edu,contoso\ann.beebe,2111991 paulc@contoso.edu,contoso\paul.cannon,3281986
You can put all users in a migration. When a migration ends in error, you can delete a user from it and put the same user in another migration. You can have multiple migrations at the same time but the same user cannot exist in more than one migration. Migration can exist for up to 60 days.
In reality, Microsoft does a more sophisticated operation than a “trivial” migration: it makes a sync. Synchronize entire imap mailbox to Exchange mailbox in one direction (from imap to exchange). It is sophisticated but less effective than a normal migration: it is not in real time but after 24/30 hours. So if you want to replace the mail server, users would lose at least 24 hours of email.
On Outlook clients, you can add the new Exchange account online. It will be the same as the old mailbox, but will be managed by Exchange. For a while you will then have 2 mailboxes that manage the same mail but on different servers: one is the old imap server, the other one the new Exchange server. When the migration is finished and you have also moved the mx records on the dns, you can delete the old mailbox. Before doing this, however, you must also memorize the contacts and the calendar from the “old” to the “new”:
Contacts: select all contacts, right click, select “move” and then “copy to folder …”, Exchange mailbox contacts.
Calendar: To move appointments between 2 calendars: both calendars and drag appointments from old to new.
If you have any problem you can investigate using PowerShell. First install ExchangeOnlineManagement.
Connect to the tenant:
Connect-ExchangeOnline -UserPrincipalName <your Admin Username>
The password request screen appears.
List of all endpoints in the tenant
get-migrationendpoint|FL
endpoint test
Test-MigrationServerAvailability -Endpoint <Identity of the endpoint from above>
view sync configuration of single user
Get-SyncRequest -Mailbox <user>
esport migration result for a user
Get-MigrationUserStatistics <user> -IncludeSkippedItems -IncludeReport -DiagnosticInfo "showtimeslots, showtimeline, verbose" | Export-Clixml C:\temp\MigMyUser.xml
Exchange mailboxes have a 35MB limit. If you have to move something bigger during the migration you have to change this limit.
Set-Mailbox -Identity <user> -MaxReceiveSize 150MB
Documentation:
Exchange online Outlook accounts has the Global Address List (GAL), as a default address book: the one that contains corporate accounts. To set the user’s address book (conatcts) as default, synchronized on Outlook online, you need to:
Even though Outlook is set as the default email client in Windows, when you use that program’s “Send as email” function it brings out a Thunderbird dialog box instead of Outlook.
Open regedit. (‘Start’ > Run > type regedit)
Check registry key: HKEY_CURRENT_USER\Software\Clients\Mail
right side double click on ‘Default’ Enter Microsoft Outlook in ‘Value Data’
Windows 10 may have some variants