Managing a professional presence on Facebook often requires team support or the need to delegate control to a trusted individual. Whether you want to add a collaborator or permanently hand over management of your Page, it is essential to know the correct procedure to ensure you never lose control of your digital assets.
Why is it important to have multiple administrators?
Before looking at the “how,” let’s understand the “why.” Having at least two people with Full Control is a vital security measure. If your personal account is locked or hacked, having a second administrator ensures that the business does not lose access to its page and advertising data.
Step-by-Step Procedure (via Smartphone)
The process for managing roles has recently been streamlined within the Professional Dashboard. Here is how to proceed:
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Switch to the Page Profile: Open the Facebook app and ensure you are acting as the Page and not your personal profile.
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Access the Dashboard: Click on the Professional Dashboard button (visible below the cover photo or in the main menu).
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Navigate to Settings: Scroll down the tools list to the Tools section and tap Page Access.
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Note: In some app versions, the path is: Settings > Page Settings > Page Access.
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Choosing the Right Level of Permission
Once inside the “Page Access” section, Facebook presents you with two crucial choices. Making the wrong choice here means giving either too much or too little power:
1. People with Facebook Access (The True Administrator)
This option is for those who need decision-making power.
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What to do: Click “Add New” and search for your friend’s name or email.
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The key detail: To make the person a full co-administrator, you must toggle on the switch: “Allow this person to have full control.”
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Powers: With full control, the person can change settings, add or remove other administrators, and even delete the Page.
2. People with Task Access (The Collaborator)
Ideal for employees, graphic designers, or external social media managers.
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What it allows: These individuals can post content, create ads, or respond to comments using tools like Meta Business Suite, but they cannot modify security settings or page roles.
Conclusion: The Final Step
After sending the invitation, the process is not yet complete. The recipient will receive a notification and will have 30 days to accept.
Once accepted, both administrators will co-exist. If your goal was to “pass the torch,” you should only remove your own account from the list—by clicking the three dots (...) next to your name—after the other person has officially become an administrator.
